VENDOR INFORMATION

HOLIDAY FAIR APPLICATIONS OPEN AUGUST 15

WHEN AND WHERE IS THE FAIR?

The 2022 Makers Arcade Holiday Fair will be held inside the Port Pavilion at the Broadway Pier in downtown San Diego.

This two-day event will be held Saturday, December 3 and Sunday, December 4 from 10AM – 5PM. Makers will have the option of setting up on Friday (amaaaaazing) or first thing Saturday morning.  More details to come.

HOW CAN I APPLY?

Applications will be open from August 15 to 29.

All interested makers must complete the application linked to the bottom of this page. There is a non-refundable $20 application fee. If accepted, this application fee does not go toward your booth fee. Acceptance emails will be sent out the week of September 5.

If you have missed the cut-off date you may still apply, but your application will be automatically added to our waitlist.

WHY DO YOU CHARGE AN APPLICAITON FEE?

There are two reasons for our application fee. Just like you, we are a small business that needs income to operate. The application fee helps cover our pre-show expenses. Preplanning, booking venues and talent, pulling permits, reviewing applications, building out applications on the website, preshow marketing to vendors, vendor outreach, etc. all take time, money, and manpower. The application fees we receive help cover these expenses so we can put on the show. Otherwise, we would have no income to pay for any of what goes into this process. Believe it or not, putting on a large-scale event like this is very costly. 

Additionally, vendor booking and coordination for these large markets take a ton of time. The application fee ensures that those who apply are serious about being in the show, and not just applying to apply. If we didn’t have the fee, we may have twice as many applications, and the administrative time it would take to go through all of this would be astronomical, with no income to pay anyone to do it. We welcome vendors to email us before applying to see if we think they would be a good fit for the show so they can avoid paying the fee.

As always, we do our best to keep things fair for all, and transparent when it comes to costs!

WHAT ARE YOU LOOKING FOR IN APPLICANTS?

Many things are taken into consideration during the application process including booth setup, skill level, style, branding, website design, ethical practices, and price point. We are looking for artists and makers that are heavily or entirely involved in the design and production process of their handmade goods. While the majority of our artists live in Southern California, you do not have to be a resident here to participate.

WHAT WILL IT COST TO PARTICIPATE AS A MAKER? 

The booth rental fee for Friday and Saturday is $395 total plus 10 items of swag. Booth sizes are 8ft wide x 6ft deep. Makers are responsible for all items (chairs, tables, etc) needed for their booth set-up. 

All artists are required to donate 10 items for swag bags. The value of the ten items TOTAL should be a minimum of $75 Retail.

Swag bag donations are a great way to market your products and gain exposure so please include items you currently make and sell. If you only have larger, higher-priced items, you can either make something specifically for this purpose or donate fewer, larger items that can be used for our pre-show promo raffle. If donating to the giveaway is a significant hardship for you, please let us know so we can work with you. Any items that go unused from the event will be used for future Makers Arcade giveaways. No coupons will be accepted.

DO I NEED TO HAVE AN ONLINE PRESENCE IN ORDER TO PARTICIPATE?

Yes, you will need to either have a website or social media presence that accurately reflects the work you intend to show and sell at the fair. New businesses are welcomed and encouraged so don’t worry if your website is simple or your social media is newly growing.

IS BOOTH SHARING ALLOWED?

We do allow booth sharing between two makers, but both makers must apply separately and both receive acceptance in order to share. Please include this request on your application.

WHEN WILL I BE REQUIRED TO PAY FOR MY BOOTH SPACE?

Accepted makers will be notified of their acceptance status and receive their invoice the week of September 5.

This year, we will be offering a limited amount of 1/2 size booths (6ft deep x 4ft wide) for vendors with a smaller inventory and lower price points for $250 for the weekend. This is ideal for individuals such as greeting card vendors who require less space, and we will take into consideration your business setup and price point when determining who will get these few spots.

We also have a limited amount of 10×10 ($425) and Trailer size ($475) outdoor spaces. 

We will be offering a chance for vendors to split payments into two. See below for our application and payment timeline.

August 15 – Open applications
August 29 – Close applications
September 5 – Accepted vendors notified
September 19  – Payments due  (If split, ½ due)
September 26 –  Waitlisted vendors notified (If split, second ½ due)
October 7 – Waitlisted vendors payments due  (If split ½ due and second ½ due October 21)
 
WHAT IS THE CANCELLATION POLICY? 

Any cancellations before November 1 will result in a 50% refund. Unfortunately, we are unable to issue refunds after that time. 

CAN MAKERS APPLY FOR JUST ONE DAY?

Unfortunately all accepted makers must participate both days. However, if you would like to share a booth with another accepted maker you could share the cost and split days. Both makers must apply and be accepted individually. Please include your arrangement details on your application.

ATTENDANCE, MARKETING, AND PROMOTION

We do our best to promote our events so that they are successful for everyone! Our venue is amazing but costly, so we rely on ticket sales to make a profit, so attendance is key. Some of our efforts include enlisting the help of a Public Relations professional, running extensive social media ad campaigns, printing flyers and posters, hanging banners, and running google ad campaigns. In addition to our efforts, we ask our vendors to take part in promoting the event as well! The more we come together to spread the word, the more successful we all will be. Our team will provide you with graphics, videos, flyers, posters, and promotional tips, and we will also do our best to feature as many vendors as possible on our Instagram account!

In terms of expected attendance, we can never guarantee numbers, but our last, two-day Holiday Fair had roughly 3,500 in attendance, for reference!

Thanks for your interest and reading this far!

A couple quick reminders if you need any more convincing to apply…

  • Enjoy two days of shoppers to really make all of your hard work and set up worth it!

  • Friday Set Up! Need we say more?!?! No more ultra early and super stressful event morning set up (unless you so choose).

  • We promise to do our best in promoting this event, bringing out the community and making it even better than our years before (though we have loved those years as well!)